AllenTrack, a Web-based software program, allows editorial office personnel to perform all of the essential editorial office tracking functions—data entry, data retrieval, correspondence, reporting, workflow control, and manuscript file management—and provides database access from office, lab, home, or the road. Access to AllenTrack is controlled by login and user privileges that the editor or staff establishes for in-house personnel, associate editors, authors, and reviewers. The database is housed, maintained, and backed up daily on Allen Press' network server, providing a constant and up-to-date log of where each manuscript is in the review process. Our network is backed up daily and is protected by state-of-the-art security, so you'll never have to worry about the safety or integrity of your data. 

Flexible and Powerful

AllenTrack can be configured to meet each journal's specific needs. The many customizable features of AllenTrack ensure that it can blend seamlessly with any peer review process currently in place at any editorial office. The editorial office does not even need to learn new terms for basic functions, since most lists can be modified to include each journal's particular vocabulary for personnel titles, process steps, and correspondence. In addition to tremendous flexibility, AllenTrack also offers powerful tools designed to facilitate online submission, review, and correspondence. Manuscripts and accompanying tables, figures, video, and datasets can be uploaded in a variety of formats, and AllenTrack automatically converts these files for easy viewing by editors and reviewers. Many correspondence functions are automated, and the editorial office can preview and edit letters, print them, save and retrieve them, or send them as E-mail. The powerful reporting system provides ready-to-run reports. Allen Press can even design special reports for specific needs.

Straightforward and Convenient

Authors submit manuscripts online and reviewers can review the manuscripts online. Authors enter all participating authors with updated addresses, upload manuscript and figure files, add updated files at a later date, and view the electronic manuscript page proofs before logging out. Once submitted to the database, the files are converted as needed to a Web-viewable format in either PDF or HTML. Most word-processing files are convertible (e.g., DOC, WPD, RTF, LaTeX, and TXT). Figures can be uploaded in JPEG, TIFF, GIF, PDF, CDR, PPT, XLS, or EPS formats. Files can also be entered directly from the editorial office. Some authors do not have Internet access and will continue to submit their manuscripts via mail, whereupon the editorial office can pose as the author and enter the manuscript into AllenTrack. Reviewers are allowed to view or download the manuscript, select reviewer recommendations, and enter comments. AllenTrack is available from any computer, any operating system, any platform, anywhere in the world with an Internet connection. There is no software for the editor to load. All functions are provided as a remote Internet Application Service. The editor will never need to load a new version of the software or be responsible for backing up data.

Support

Allen Press employees will assist the editor in the initial setup of each online journal database. The editor will be required to fill out forms concerning editorial office vocabulary and journal procedures. The system will be tested and explained to ensure ease of use. Site visits for training can be arranged for an additional fee. Database rollover from another system can also be arranged for an additional fee.

Possibilities

AllenTrack is powered by eJournalPress software. The program has been renamed AllenTrack to prepare for additional features that will allow manuscripts to flow seamlessly into the Allen Press typesetting process, making our version of eJournalPress unique and exclusive to Allen Press. In the future, we envision electronic manuscripts traveling through review, copyediting, typesetting, optional PDF proof delivery, revisions, and finally, sent directly to plate in electronic format. This entirely electronic workflow will reduce time, mailing fees, and introduction of errors at every stage of the process.

For more information about the capabilities of AllenTrack, please contact Marissa Barlow, Director of Editorial e-Services, at 1-800-627-0326 ext. 133 or mbarlow@allenpress.com. For a quote, please contact Guy Dresser, Vice President, at 1-800-627-0326 ext. 123 or gdresser@allenpress.com.